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The Club Co-ordination Board aims at:
ˇV maintaining good co-ordination between all clubs;
ˇV giving advice on both internal and external activities;
ˇV eliminating conflicts between various clubs;
ˇV reflecting the opinions of the clubs to the School.
1. All clubs have to seek approvals first
from their teacher-in-charge, then from the E.C.A.M. (Mr.
Alfed Chan) and lastly from our Principal, Rev. Bro. Thomas.
Besides, they should also inform the Studentsˇ¦ Union before
the function is held.
2. Special care has to be taken on handling financial matters.
A financial report should be given to the teacher-in-charge
no later than 2 weeks after the project was held.
3. Clubs, which collect membership fee, are
required to organize activities for their members throughout
the year. Besides, the School and the Studentsˇ¦ Union have
the right to check the account of the clubs.
4. Unless on very special occasion, lesson
skipping will not be allowed. If any club member needs to
apply for lesson skipping, he has to seek approvals from the
teacher in charge, the E.C.A.M., the Prefect of Studies and
Rev. Bro. Thomas.
5. For reservation of the school premises,
clubs are required to apply for approval from the E.C.A.M.
at least TWO days before the function takes place.
6. All posters have to be stamped with Studentsˇ¦
Unionˇ¦s chop before being posted. The clubs can post their
posters on glasses and ceramic tiles only but not on any wooden
sur-face or walls. The clubs have the responsibility to remove
the poster after the events took place.
7. The clubs are required to report to their
teacher in charge regularly on the clubˇ¦s activities.
8. The P.A. system will be used frequently
to announce clubsˇ¦ activities. Any club, which would like
to make announcements, should send the relevant information
to the Studentsˇ¦ Union on or before Friday. The announcement
will then be made on the following Mon-day.
9. The School and the Studentsˇ¦ Union have
the exclusive rights to dissolve any clubs that failed to
comply with the above guidelines or do not co-operate with
the School or the Studentsˇ¦ Union.
For any joint activities, all clubs should
observe the following conditions:
1. The club should seek approvals from their
teacher in charge, the E.C.A.M. and Rev. Bro. Thomas at least
two weeks before the commencing of the activities. After receiving
the approval, the club should also inform the Studentsˇ¦ Union
as well.
2. The School and the Studentsˇ¦ Union have
the rights to know what is going on in whatever activities
organized by clubs. If the School and the Studentsˇ¦ Union
find out that the club is incapable of running such activity
or if the School receive complaints from other related schools,
the School and the Studentsˇ¦ Union have the rights to terminate
the activity immediately or even dissolve the club.
3. A brief proposal has to be sent to the
E.C.A.M. and the Studentsˇ¦ Union for reference, The proposal
should include the names of the school(s) involved, the name
of the chairman school and the names of the person(s) in charged.
4. A copy of the statement of account has
to be prepared for the teacher advisors, the E.C.A.M. and
the Studentsˇ¦ Union for reference (no later than 2 weeks)
after the function is held.
5. All correspondence must be counter-signed
by the principal of the chairman school and he teacher-in-charge.
The above guidelines had to be strictly observed.
Should there be any queries, please feel free to contact the
E.C.A.M (Mr. Alfred Chan) or the Studentsˇ¦ Union.
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